Privacy Policy

INTRODUCTION

In order to conduct its business activities, it is necessary for Atmosphere Faces Agency to act as a data controller with respect to gathering and using the personal data of individuals. These can include clients, suppliers, employees, models, actors and other people the company has a relationship with or may need to contact. This policy sets out how we collect, use and protect any information you give us when you use this website and/or our services.

We are committed to safeguarding your privacy. Should we ask you to provide certain information, you can be assured that it will only be used in accordance with this policy. We may be required to update this policy from time to time in order to remain legal and compliant. You should check this page periodically to ensure that you are happy with any changes.

WHY THIS POLICY EXISTS

This GDPR Privacy Policy ensures Atmosphere Faces Agency:

• New Models & Actors applying to the agency;
• Protects the rights of employees, models, actors and clients;
• Is open about how it stores and processes individuals’ data;
• Protects itself from the risks of a data breach;

WHAT WE COLLECT

We may collect the following information:

Clients

• Name, company name and job title;
• Contact information including telephone number and email address;
• Business address and postcode;
• Other information relevant to your enquiry or to enable us to fulfil a contract or terms & conditions;

Models & Actors represented by the agency

• Name;
• Contact information including telephone number and email address;
• Demographic information including address and postcode;
• Statistics and work experience;
• Images and videos;
• Preferences and interests;
• Other information relevant to promoting you for work in the correct areas and to enable us to fulfil a contract or terms & conditions.

New Models & Actors applying to the agency

• Name;
• Demographic information;
• Images/videos and statistics to enable us to assess whether you are suitable to be offered a place on the agencies books

Employees and Freelancers

• Name;
• Contact information including address, telephone number and email address;
• Details of previous work and/or employment;
• Other information to enable us to fulfil a contract or terms & conditions.

Clients & Suppliers

For Business to Business clients and contacts, our lawful reason for processing your personal information will usually in the first instance be “legitimate interests”. Under this we can process your information if we have a genuine and legitimate business reason and we are not harming any of your rights and interests. Once you enter into a contract with us our lawful reason becomes “contractual obligation”. This also includes steps taken at your request before entering into a contract.

Models, Actors & Employees

For Business to Consumer clients and contacts, our lawful reason for processing your personal information will usually be “contractual obligation” e.g. to supply services you have requested, or to fulfil obligations under an employment contract or terms and conditions. This also includes steps taken at your request before entering into a contract.

Clients

We require this information to understand your needs and provide you with a better service and in particular, for the following reasons:

• To provide on-going customer service and maintain internal record keeping including for accounting purposes;
• To enable contact by email or phone in relation to the enquiry you have made with us;
• To periodically send update emails about new models/actors or other information relevant to your enquiry. You may unsubscribe from receiving these emails at any time by clicking the unsubscribe link which is included at the bottom of all our update emails.

Models & Actors

We require this information to understand the areas of work we can put you forward for and in particular, for the following reasons:

• Internal record keeping including accounting purposes;
• To keep our website up-to-date with the correct information for clients;
• We may contact you by email or phone in relation to work enquiries;
• We may periodically send update emails using the email address, which you have provided. You may unsubscribe from receiving these emails at any time by clicking the unsubscribe link which is included at the bottom of all our promotional emails.

New Models applying to the agency

We require this information to assess whether you are suitable to be offered representation with the agency.

Employees and Freelancers

We require this information, in order to fulfil your employment contract.

RETENTION

We are required to keep documents, contracts etc. for the length of the contract as a minimum and for up to seven years afterwards as a maximum. We will determine this on a case-by-case basis after taking into account the individual circumstances and will only keep data which is necessary for us to fulfil our contractual obligations. Any personal data held by us for marketing updates will be kept by us until such time that you notify us you no longer wish to receive this information.