Terms and Conditions
As required by Department of Employment regulations, an Atmosphere Faces booking form containing the terms of the booking must be signed and returned by the client.
(A7) Dawn Call – In the event that talent is called at or before 7.30am for a Live Performance or Music Video, overtime provisions will apply
B. Breaks – Music Videos and other live work
In the event that for any reason a main meal break is curtailed, or delayed by more than 30 minutes, a penalty payment will be charged at one hour at the standard overtime rate.
C. Provisions of meals (shoot / show day)
Food sufficient to provide three full meals (catered to the dietary requirements of the talent) to be provided per shoot / show day, together with other suitable beverages / light refreshments.
D. Travel Time
(D1) Talent are booked as a ‘local’ to London, M25 surrounding areas, unless otherwise agreed.
(D2) Travel time within 20 miles of Charing Cross Station to the rehearsal / production / performance venue will not be calculated as working time. Where the talent is required to travel to or from a rehearsal / production / performance venue more than 20 miles from Charing Cross, the necessary travel time to and from the venue shall be calculated from Charing Cross and included in working hours.
(D3) Where international travel is required on a working day (fitting, rehearsal, show/shoot), working hours will be calculated from flight departure time.
(D4) Where travel to or from a location is required on a day when no further services are required a sum will be paid at no less than the half show day rate and the other terms of this agreement will apply.
(D5) For a rehearsal / production / performance venue further than 20 miles from Charing Cross Station, suitable transport must be provided there and back unless agreed otherwise.
If the talent is on tour or temporarily required to relocate, single occupancy accommodation and breakfast of a good standard, three stars and above, must be provided for the talent.
F. Other Allowances
(F1) When temporarily required to relocate more than 20 miles from Charing Cross or on tour, the talent shall receive per diems or adequate meal allowances. For work overseas, talent will be paid per diems, not below the current Equity Overseas Touring Agreement Rates.
Anti-social working hours - Transport
(F2) For work continuing after 11pm, or commencing before or/at 7:30am, a taxi will be provided to the talents home or temporary address within M25 and surrounding areas of M25.
G. Conditions of Work
(G1) A private single-sex changing area / room will be provided for the talents use where this is not possible a partition will be provided or separate use times scheduled.
(G2) The talent will have access to adequate bathroom facilities.
(H3) To be paid at 20% of the daily fee per hour of the overnight break breached.
Night Work (Music Videos, Live shows, Private events)
(H4) Night work is defined as a call scheduled from 4.30pm and due to extend beyond midnight. A working night shall be 8 hours including a break of one hour. Night work will be by prior arrangement and at an increased rate.
(H5) Work on Public holidays will be paid at 1.5 times the day rate.
(H6) The artist shall be compensated for any item of their clothing they are required to wear for a shoot / live performance, this must be pre-agreed with the agency. £50 per item or £75 for an entire outfit up to 3 items.
(H7) If the talent is provided costumes which are to be used for multiple performances over a number of days, the costumes are required to be cleaned after each day if physical performance is required from the talent.
(H8) UK Fittings - When fittings are required outside of the talents’ normal hours of work, a payment will be made of £50 for up to 2 hours and £50 per hour thereafter.
(H9) International and European fittings - on days where no other services are required of the talent, they will be paid 50% of the agreed day fee. Fittings on International and European bookings may be no longer than 4 hours in length.
I. Holiday Pay
(I1) An additional 12.07% of the total daily fee(s) will be calculated and invoiced at the end of the contract period if paid holiday is not given.
(I2) For the avoidance of doubt, and in accordance with statutory obligations, talent must receive holiday pay for all engagements if paid time off is not given. Holiday pay cannot be ‘rolled up’ as a part of the daily fee and must be clearly itemised on all pay slips.
J. Confirmation of Booking
(J1) The Agent must be supplied with all information concerning the booking. This includes details of the Engager and full details of the engagement (schedule, and location details).
(J2) The Agent must be informed of the call time at least 12 hours in advance of the proposed call time, where this information is available.
(J3) Confirmation of the booking forms a binding contract and all sections of this agreement apply.
The following cancellation fees shall apply if you wish to cancel talent after a booking has been confirmed:
(K1) If a booking is cancelled within 48 hours of the booking call time the full daily fee will be charged and payable by the client, excluding any buyout.
(K2) Outside of the 48-hour period, bookings of 1-3 days length will be charged and payable by the client at half of the daily rate, excluding any buyout.
(K3) The full booking will be charged and payable by the client for cancelled bookings of more than three days duration within a period equal to or less than the length of the booking.
In the event of a cancellation due to force majeure, it is understood that neither party will be liable for this cancellation. For avoidance of doubt, force majeure may include without limitation: fire, flood or catastrophe, acts of God, insurrection, strikes, war or riots, (an Event of Force Majeure). Both parties’ obligations under the Agreement shall be suspended for so long as the Event of Force Majeure continues and to the extent that it is so delayed.
L. Health and Safety and Insurance
The client is responsible for all aspects of health and safety of studio/ rehearsal room or location, and all risk assessments must be taken of location, equipment, work conditions and what is required of the dancer. The client’s employer’s liability insurance must be in place, together with any other necessary insurance. Certification will be available at any time to the talent on request via their agent. The client is obliged to make sure that all other people engaged in connection with the booking and associated travelling are properly qualified and insured.
M. Specialist Skills
The following are deemed as ‘specialist skills’ and warrant an additional fee if required of the talent
-Screen Fighting, Tricks, head spins, knee work, throws.
-Aerial acrobatics and flying.
N. Hazardous Duties
If there is any significant risk revealed during the process of risk assessment, such risk must be raised with the talent’s agent/talent before the booking takes place. For avoidance of doubt these risks may include:
(Q1) Performing on surfaces not fit for purpose including concrete, carpet, raked stages, slippery surfaces including locations subject to inclement weather.
(Q2) A performer’s close proximity to special effects such as: fire, dangerous objects and pyrotechnic devices.
**Please note, this list is not exhaustive. It is the client’s responsibility to identify any further significant risks that could pose a risk to the talent and to mitigate against these.
R. Nudity / Semi Nudity
(R1) In respect of any engagements in which there is nudity/semi nudity the talent’s agent must be informed in writing of this fact as well as the general nature and extent of such nudity prior to the booking. The talentr’s explicit written consent must also be obtained in advance of contracts being entered into.
(R2) For the sake of clarity “nudity”, “semi-nudity” shall mean “to be in a state of undress which if in public could be regarded as indecent”.
S. Invoicing and Payment
(S1) Payment is required within 30 days NET of the receipt of invoice by the talent’s agent. Some client invoicing terms are beyond this period but agent will make talent aware of these extended payment terms where they apply.